Special event – Roads and transport

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This special event form is currently unavailable,. Please see our alternative webpage with the correct information

Data protection

The information which you provide on this form will be held by Devon County Council. This information will be used for the purpose(s) of administering your request for a special event. We intend to keep the information you provide for 6 years. This information will be held securely and will not be disclosed to anyone without your permission. The information will be destroyed in a secure manner when the retention period has expired. More information about how we process your data under GDPR is available in the privacy notice for highway licences.

Event details

Name of event*

Location of event*

Start date of event*

DD slash MM slash YYYY

Start time of event*

Hours

Minutes

AM/PM

End date of event*

DD slash MM slash YYYY

End time of event*

Hours

Minutes

AM/PM

Anticipated attendance*

Below 100

Between 101 and 1000

Between 1001 and 5000

Over 5000

Type of event*

Commercial event

Charity event

Proceeds going to

Will tickets be sold or an entrance fee charged*

Yes

Give a brief description of the event*

Carnival, Fair, Marathon etc

Give a brief description of the activities intended to take place on the highway*

The highway refers to the carriageway or any footway or pavement beside the carriageway

Applicant details

Name of applicant*

This information will be available to the public

Company/organisation

This information will be available to the public

Email*

Phone*

This information will be available to the public

Applicant or company address*

Street Address Address Line 2 City Post code

Emergency contact name*

Emergency contact mobile number*

Must be contactable during the event

Consultation

Consultation must take place with district council, parish or town council, the emergency services (police, fire, ambulance), public transport providers (trains/buses/taxis) and any other organisations such as local shops and businesses (Federation of Small Businesses/Chamber of Commerce) or any specific individuals who may be affected and details listed below.

I can confirm that I will inform the emergency services of the event proposal*

Yes

If you have already contaced the emergency services please detail and objections/concerns raised by the emergency services (if applicable)

Please list organisations, businesses or individuals consulted

To add new line press +

Organisation, businesses or individuals consulted

Contact name

Phone number or email

Any objections raised/restrictions requested by the consultee

Traffic management

Details of any road closures required

To add new line press +

Road name

Section of road affected

Date

Times

Proposed diversion route – (e.g “Via High Street, North Street & South Street & vice versa”)

Details of any rolling road closures required

To add new line press +

Road name

Section of road affected

Date

Times

A rolling road closure may be used for an event such as a procession covering multiple roads, where sections of road are closed as the procession approaches, and then opened up as soon as the procession has passed. This is different to a standard closure where the “road closed” signs remain in fixed positions throughout the event.

Proposed diversion route – (e.g “Via High Street, North Street & South Street & vice versa”)

Details of any parking suspensions required

To add new line press +

Road name

Section of road affected

Date

Times

Please detail any other traffic management. Please include of the roads affected and the date and time at which the restrictions will apply

For example reversal of a one way system, no left turn, suspension of weight restriction

Please submit a traffic management plan showing sections of road affected and signage schedules*

When the application is processed we may request further documentation

Drop files here or

Max. file size: 40 MB.

Contractor qualification / accreditation details

Please provide a name of Chapter 8 / CSAS accredited person / traffic management contractor*

Declaration

I declare that I have obtained all necessary authorities to carry out the event and associated activities and that, where relevant, traffic flow cannot be maintained without the requested temporary traffic restrictions being in place. I understand that I am responsible for administering the event and associated activities and indemnify Devon County Council against all claims. I declare that I hold PUBLIC Liability Insurance for a minimum of £5 million which is valid for the date of the event and which covers all activities related to the event at all locations on the highway. I will provide satisfactory evidence to Devon County Council if requested. I declare that I will undertake reasonable measures to notify all those likely to be directly affected by the event giving at least 7 days notice and agree to provide, maintain and remove all signing, including advanced notice boards, required for the event. I declare that anyone placing signs or cones on the specifically chapter 8, section 6, of the Department of Transport Traffic Signs Manual.) The Traffic Signs Regulations and General Directions 2016 highway in relation to this event is appropriately trained and accredited in accordance with The Traffic Signs Regulations and General Directions 2016. I declare that anyone engaging in traffic direction on the highway is appropriately authorised and accredited under The Community Safety Accreditation Scheme (CSAS) . I have carried out a full risk assessment as described in the guidance notes, a copy of which will be made available to Devon County Council on request. I understand that I am responsible for the safety and security of the site. I have read and understand fully the guidance notes provided on the Devon County Council website and agree to adhere to all responsibilities/ duties required by the Council Please see the Devon County Council guidance notes.

I declare that I have obtained all necessary authorities to carry out the event and associated activities and that, where relevant, traffic flow cannot be maintained without the requested temporary traffic restrictions being in place.

I understand that I am responsible for administering the event and associated activities and indemnify Devon County Council against all claims.

I declare that I hold PUBLIC Liability Insurance for a minimum of £5 million which is valid for the date of the event and which covers all activities related to the event at all locations on the highway. I will provide satisfactory evidence to Devon County Council if requested.

I declare that I will undertake reasonable measures to notify all those likely to be directly affected by the event giving at least 7 days notice and agree to provide, maintain and remove all signing, including advanced notice boards, required for the event.

I declare that anyone placing signs or cones on the specifically chapter 8, section 6, of the Department of Transport Traffic Signs Manual.) The Traffic Signs Regulations and General Directions 2016 highway in relation to this event is appropriately trained and accredited in accordance with The Traffic Signs Regulations and General Directions 2016.

I declare that anyone engaging in traffic direction on the highway is appropriately authorised and accredited under The Community Safety Accreditation Scheme (CSAS) .

I have carried out a full risk assessment as described in the guidance notes, a copy of which will be made available to Devon County Council on request.

I understand that I am responsible for the safety and security of the site. I have read and understand fully the guidance notes provided on the Devon County Council website and agree to adhere to all responsibilities/ duties required by the Council Please see the Devon County Council guidance notes .

I agree to the declaration.

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